PA - London

This vacancy is now closed
Secretarial and Business Support
Ref: 176 Date Posted: Tuesday 10 Jul 2018
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Camden, Contract PA, 9 to 17.30, £14,43 per hour

 


 

Providing a range of traditional PA support to Directors and Assistant Directors ensuring the professional and efficient functioning of their offices. 
To manage a busy schedule through effective diary management, proactively ensuring the best use of time for the senior officer(s) that you support; using knowledge and judgement to help the organisation achieve its priorities. 

• Provide high level support in the management of correspondence, including extensive inbox management, freeing up senior officer(s) time and ensuring capacity. 
• Provide support to Directors and Assistant Directors to ensure that they are able to benefit effectively from the use of new technology and changes in ways of working. 
• Proactively look ahead to ensure effective forward planning enabling Directorate Management teams to plan for and meet strategic objectives. 
• Represent and communicate on behalf of senior officers, being the main point of contact for enquiries from internal and external stakeholders ensuring a high level of customer service is delivered. 
• Ability to use a high level of judgement and knowledge to highlight issues in a timely manner to the senior officer(s) that you support. 

Essential skills and experience 
• Ability to communicate with confidence at high level discussions with a range of both internal and external senior people including elected Councillors understanding the bigger picture. 
• To have an eye for detail and the ability to proof read reports and format them into professional documents. 
• Excellent practical application of IT systems and software packages, including calendars and booking meetings, spreadsheets, databases and presentation programmes. Experience of MS Office; including Excel, SharePoint, One Note and Lync/Skype. 
• Ability to work on own initiative, and to plan and prioritise work to manage conflicting priorities, meet delivery deadlines, targets and agreed work standards, with minimum supervision 
• Appreciation of confidentiality requirements within the workplace. 
• Ability to make accurate, logical and considered judgements. 
• Experience of providing high level business management support at senior management level.

Contact ASAP on 02088590511