Office Administrator/Accounts Assistant - London

This vacancy is now closed
Secretarial and Business Support
Ref: 206 Date Posted: Monday 17 Sep 2018
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Office Administrator/Accounts Assistant

8.30am - 5.30pm Monday to Friday.  £20k to £24k per annum

Woolwich, London 

At certain times when requested extra hours will be required evenings/weekends

This role would suit an individual with current exposure to an office environment who prides themselves on being able to deliver outstanding customer service. A good telephone manner is essential and the ability to work as a team is key. You will need a friendly, flexible and capable approach with excellent customer care skills and be able to juggle your priorities well. In addition, you should possess good computer skills and an ability to quickly learn. You must have the initiative to work on your own but also work well as part of a team. 

The role will include:

• Experience of working with Sage L50 Accounts (to advise of usage)

  • All aspects of an Accounts Assistant position

• Answering the telephone, taking, relaying messages and transferring calls

• Recording outgoing post • Welcoming visitors

• Keeping the office clean and tidy

• General admin duties - filing, checking/forwarding emails, sending post, laminating/binding documents

• Completion of purchase orders

• Writing of reports (data entry exercise only)

• Contacting prospective clients, sending out brochures and making follow-up calls

• Good Microsoft Office skills. Must be proficient in Word, Power-point and Excel

• Excellent organisational and communication skills

• Shared receptionist duties - meeting/greeting guests, answering switchboard, making refreshments, arranging couriers,

• Facilities maintenance - monitoring/ordering stationery 

• Completing forms/pre-qualification questionnaires

• Managing supply chain pre-qualification & updating

• Create, monitoring & updating Quotations/Presentations (Excel & Word)

• Create, monitoring & updating Quotations/Presentations (Power-point)

• Handling enquiries whilst providing an exceptional level of customer service

• Timely typing up of quotations (typing speed of 65-75wpm)

• Effective records management of all paperwork that is generated

• Timely response to all incoming email enquiries

• Maintaining Fleet Vehicle files/Insurances

• Maintaining Directors Vehicle files/Insurances

• Scheduling appointments and maintaining company calendars

• Organising and maintaining Election works (working with spreadsheets)

• Maintaining and updating ISO accreditation documentation, Energy, Equipment hire, waste management and Maintenance portfolio plus other associated documentation (working with spreadsheets)